One of IT companies in Indonesia is looking for a highly
motivated, efficient and organized person to be the Executive Secretary to the
senior management.
Responsibilities
Provide full secretarial and administrative support,
including:
- Manage Director's schedule and workload and ensure he is adequately prepared for meetings and to brief him on his daily schedule.
- Coordinate travel arrangements, including booking flights, car rental and hotel accommodations and completing expense reports for reimbursement after the trip.
- Prepare the meeting agenda and taking minutes of meeting.
- Answering telephone calls, taking messages, checking and replying emails
- Open, sort and distribute incoming correspondences
- Create and prepare templates of departmental report
- Handling a wide range of administrative and executive support related tasks.
- Managing and reviewing filing and office systems.
- Running personal errands for the management.
- Any other matters/projects/assignments that the management may require assistance with from time to time.
Requirements
- Minimum Diploma in Secretary or Business Administration, with a good command of written and spoken English.
- At least 5 years of experience in a similar position.
- Diligent, meticulous, organized and resourceful.
- Independent and able to work under pressure.
- Good team player with strong interpersonal and communication skills.
- Computer literate and excellent typing and shorthand skills.
Interested candidates may write in to itsil_iie@yahoo.com
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